To host a community screening of The Letter: A Message for Our Earth, register through the film’s official screening page and use the community-event version and organizer materials provided there. The registered version is intended for public events; the film’s FAQ says it can be screened without a license and free of charge only under stated conditions: do not charge admission or broadcast the event publicly. Plan for an 80-minute film and allow time for conversation and reflection. The official page suggests a two-hour event, giving you a practical frame for an introduction, the film, and time to respond together.
What you need to know before planning
The Letter: A Message for Our Earth is an 80-minute documentary inspired by Pope Francis’s 2015 encyclical Laudato Si’. It follows frontline leaders travelling to Rome to discuss the encyclical with Pope Francis, connecting ecological challenges with faith, human stories, and care for our common home. Nicolas Brown directed the film. Laudato Si’ Movement’s 20 December 2022 account identifies Off the Fence and Laudato Si’ Movement as producers, in collaboration with the Vatican’s Dicastery for Communication and Dicastery for Promoting Integral Human Development.
The film’s official screening page offers a suggested two-hour event agenda and resources for proposing, organizing, and promoting a screening. It also lists a guide for challenging conversations, a faith-and-climate conversation guide, secondary-school lesson plans, and a printable giant letter. Registration is the route to the public-event version and organizer materials.
The event works best when the film is treated as a starting point rather than the whole program. Its central reference, Laudato Si’, is an encyclical about care for our common home; the film presents dialogue between Pope Francis and people who have experienced ecological challenges and are working to address them. That combination can support a community conversation, a faith-and-climate gathering, or an educational session. Choose the purpose before setting the agenda, so the introduction, discussion, and any follow-up fit the people you are inviting.
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The official website links to the encyclical for readers who want to consult the primary text. You do not need to assign or read the encyclical in order to host a screening. It is an optional companion for attendees who want more context, not a prerequisite for registration, screening access, or use of the event materials.
Check that your event fits the screening conditions
The official FAQ says the community screening version excludes copyrighted music. It may be shown without a license and free of charge under the FAQ’s conditions: the event must not charge admission, and the screening must not be broadcast publicly. The screening page says registration is required to receive a link to the version intended for public events.
Those terms describe the published community-screening route. If you plan to charge attendees, stream or broadcast the event, or use a format that does not clearly fit those conditions, contact the organizers before promoting the screening or relying on that version. The FAQ lists [email protected] for screening questions. Do not assume that an ordinary viewing copy is interchangeable with the registered community version: the no-license conditions apply to the version created without copyrighted music.
In practical terms, settle the event format early. A free in-person community gathering is the clearest fit for the conditions stated in the FAQ. Avoid describing the event as ticketed or publicly broadcast unless the film team has confirmed that your planned arrangement is permitted. If you have a question about a format that is not explicitly covered, ask before inviting people; the FAQ’s address is the appropriate place for screening questions. Registration is not just a way to obtain a link: it is the stated route to the version designated for public events and the organizer resources.
The published information does not explain every possible variation in venue, audience, or delivery method. For that reason, treat the stated conditions as boundaries rather than trying to infer an exception. In particular, if you are considering an online event, a hybrid event, or any form of public transmission, check with the organizers instead of assuming that it falls within the no-broadcast condition.
How to organize the screening
1. Choose the audience and purpose
Decide who the event is for and what you want attendees to do with the film: watch and reflect, connect ecological issues with faith, or use it as a starting point for a broader community conversation. The official FAQ suggests secondary-school students as the youngest audience. The official materials include lesson plans for secondary schools and universities, so educators can build the event around those resources rather than treating the screening as a standalone activity.
For a general community audience, the film’s dialogue between Pope Francis and people experiencing ecological challenges provides a natural basis for discussion. For a school audience, review the relevant lesson plans and adapt the discussion to the group’s age and setting. The FAQ’s age guidance is useful when deciding whom to invite: it identifies secondary-school students as the youngest suggested audience, not younger children. If your audience includes younger children, the official materials do not establish a recommendation for them, so do not present the film as specifically intended for that age group.
It also helps to decide whether the screening is primarily educational, reflective, or conversational. Those are planning choices, not different screening products. A school may use the lesson plans to connect viewing with classroom learning; a faith community may emphasize the faith-and-climate conversation guide; a neighborhood gathering may allow more open-ended reflection. The film and event resources can serve these purposes, but the official page does not prescribe one format for every group.
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2. Register before distributing screening access
Use the film’s official screening page to register and obtain the version designated for public events. The official page says registration is required to receive a link to the film for public screenings. Do not assume that an ordinary viewing copy is interchangeable with the registered community version: the FAQ’s no-license conditions apply to the version created without copyrighted music.
Make registration an early planning task, before you send invitations that promise access to the film. The registered version and its conditions are the basis for the event; a personal copy or a version found through another route should not be treated as a substitute. The official screening page describes registration as required for the public-event link, so use that route rather than trying to resolve access questions through an unregistered copy.
Once registered, keep the event’s practical details aligned with the conditions you understand to apply: free admission and no public broadcast. If you later change the format, for example by adding a public transmission component, pause and confirm the arrangement with the organizers. That avoids inviting attendees on the basis of an event format that may not match the published route.
3. Use the organizer toolkit
Once you have registered, choose the resources that match your event. The official page lists guidance for proposing a screening to a leader, organizing it, and inviting attendees. It also provides a suggested two-hour agenda, material for challenging conversations, a faith-and-climate conversation guide, school lesson plans, and a printable giant letter.
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1Repair Windows errors before they cause bigger problems2Scan for outdated or missing drivers - takes under a minute3Clear out junk files and repair common Windows errorsThese materials can help you move from a venue and date to an invitation and facilitation plan. Select only what fits your setting: a school lesson, a faith-community discussion, and an open community gathering may need different introductions and follow-up questions. A proposal guide can help you explain the idea to a leader before you have a venue confirmed; organizing and invitation guides can help once you are ready to set a date and reach participants. The official page provides these tools as part of the screening resources, so use them as a menu rather than assuming every event needs every item.
The challenging-conversations guide is especially relevant if attendees may bring different views or experiences to a discussion of ecological issues. The faith-and-climate guide may be a closer fit for a congregation or interfaith setting. Educators can refer to the secondary-school or university lesson plans instead of building a classroom activity from scratch. The printable giant letter can be used as a visual or participatory element if it suits the group, but it is optional: it is not a screening requirement.
When promoting, describe the event plainly: name the film, explain the intended audience and purpose, and tell attendees whether there will be a discussion after the viewing. The official page lists invitation and promotion guidance for organizers. Use that guidance to make clear that the film is part of a gathering with time for reflection, rather than implying that participants must already know the encyclical or have a particular point of view.
4. Make a realistic run of show
The film runs 80 minutes, and the official screening page suggests a two-hour event. That leaves about 40 minutes for the parts around the film. The agenda resource excerpt recommends a quick 10-minute introduction; the event agenda also suggests a short silent reflection after viewing. Treat the remaining time as a planning allowance, not a fixed official schedule.
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The 40 minutes around the film can disappear quickly. If you use about 10 minutes to introduce the event, the balance is roughly 30 minutes for reflection, conversation, and a close. That is a useful starting calculation, not a requirement that every group spend exactly that long on each portion. A school may need a different balance from a community gathering, and your facilitator can adjust the discussion to fit the group while protecting the time needed to watch the full film.
- Before the event: confirm the date, venue, audience, registration, and who will introduce and facilitate. Use the official invitation and organizing guidance where it suits your event. Ensure that the event description and format are consistent with the no-admission and no-public-broadcast conditions.
- Opening: use a brief introduction to explain why you chose the film and how the post-screening conversation will work. The event agenda resource suggests a 10-minute introduction. You can also tell attendees that the film runs 80 minutes and that time has been set aside afterward for reflection or discussion.
- Screening: allow 80 minutes for the documentary. Build the event timing around the full runtime rather than assuming the screening itself will fit a shorter meeting slot.
- After viewing: create a moment for silent reflection, as suggested in the event agenda, then invite discussion using the official conversation guide or lesson materials. Reflection can give attendees a pause before the conversation begins; the official agenda presents it as a short component, not a replacement for discussion.
- Close: leave time to gather final reflections and explain any next step your group has chosen. The official two-hour agenda is a useful planning frame; adjust the balance to your audience and format. If you do not have a specific follow-up action, it is enough to close by thanking participants and giving them a chance to finish the conversation.
The agenda resource hosted by Laudato Si’ Centre recommends, “A quick 10-minute introduction will help set up the screening.” This is a concise way to orient viewers without turning the opening into a second program. Introduce the purpose, outline the event flow, and give the audience enough context to understand what kind of conversation will follow. The film itself supplies the central story and encounter; the introduction need not summarize it in advance.
5. Prepare to facilitate discussion
The documentary brings together the encyclical, the Pope, and people whose lives are affected by ecological challenges. That can lead to personal, faith-based, or difficult conversations. Review the official challenging-conversations guide and faith-and-climate conversation guide before the event, and choose a facilitator who can make space for different perspectives without requiring attendees to agree on every issue.
For a school screening, use the age-appropriate lesson plans and plan the conversation in keeping with the school setting. The official FAQ’s audience guidance places secondary-school students at the lower age end of the suggested audience; it does not recommend the film for younger children. For other groups, select questions and activities that connect to the purpose you set at the start. A faith-based gathering may draw on the film’s relationship to Laudato Si’, while a broader community group may start with the experiences shown in the documentary and what participants noticed.
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Prepare more questions than you expect to use, then choose a few that are appropriate for the group. For example, invite attendees to reflect on what stayed with them, what the film helped them understand about care for the common home, or what questions they want to take further. These are facilitation prompts you can adapt, not official quotations or mandatory questions. For a classroom, lesson-plan activities may provide a more structured path; for an open community event, a less formal exchange may be more suitable.
Choose the right registration route for your location
United States
For U.S. events, the official page says Catholic Climate Covenant partners with Laudato Si’ Movement to coordinate screenings and provide U.S.-specific resources. Start with that route if your event is in the United States, so you can use the guidance intended for that region. This is the location-specific distinction established by the official page; it is an operational choice about where to begin, not a separate film or a different set of audience formats.
If you are organizing in the United States, use the U.S. coordination route to find the relevant local resources rather than assuming that general materials are the only option. You still need to observe the published screening conditions and register for the public-event version. The existence of a U.S.-specific coordination partner does not, by itself, change the FAQ’s stated terms on admission or public broadcasting.
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For events outside the United States, begin with the film’s general official screening page. The available information identifies the U.S. coordination route but does not establish separate country-specific routes for other locations. If you need guidance about a local format or a question the page does not address, use the screening contact listed in the FAQ.
Independent reader supportYour contribution helps us test, update, and keep practical guides available for everyone.Practical checks to make locally
The official screening materials establish the registration route, event resources, film duration, and viewing conditions. They do not provide a detailed equipment list, venue-accessibility checklist, interpretation plan, or internet-failure procedure. Those details depend on your venue and audience, so confirm them directly with the venue and relevant local providers.
Because there is no universal equipment specification in the official material, do not rely on a generic checklist as if it were a film requirement. Ask the venue what display and sound arrangements are available, and confirm how the registered version will be played in that space. Similarly, decide locally how to communicate with participants who have access needs, what language support may be useful, and how the group can participate in discussion. These are sensible event-planning checks, but the official screening page does not prescribe a particular venue setup or interpretation service.
Consider how you will respond if a technical or connectivity problem interrupts the screening. The official resources do not set out an internet-failure procedure, so check the access method and venue arrangements in advance and contact the film team if you have a question about how access works. This is a local contingency plan, not an additional licensing condition stated by the FAQ.
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- Check with the venue what is needed to show the registered version and whether its display and sound setup suit your space.
- Consider access needs, language support, and how attendees will participate in the discussion; arrange locally as needed.
- Decide how you will respond if a technical or connectivity problem interrupts the screening, and ask the film team if the access method raises questions.
- Make sure the schedule includes the film’s full 80-minute runtime and the post-screening reflection or discussion you have promised attendees.
- Choose which official guides, lesson plans, or printable materials support your particular audience; avoid adding resources that do not serve the event’s purpose.
What to have ready on the day
- The registered community screening version and a confirmed event run of show.
- A brief introduction and a facilitator familiar with the chosen conversation guide or lesson plan.
- Time for the 80-minute film, silent reflection, and discussion within your event window.
- A clear explanation to attendees of the purpose of the gathering and the format for conversation.
- Any locally arranged venue, access, or language support needed for your audience.
Before attendees arrive, make sure the person introducing the film and the facilitator know the sequence and approximate timings. Keep the event’s purpose and discussion plan simple enough to explain in a few sentences. The two-hour agenda is a guide, not a requirement to use every minute in a prescribed way. A well-paced gathering gives the film its full 80 minutes and avoids rushing the reflection at the end.
The official website also links to the text of Laudato Si’ for anyone who wants to consult the encyclical behind the film. Reading it is optional; registration and the official event resources are the practical starting points for hosting. An optional print edition could be a companion for attendees who want the text in hand, but a particular edition is not required and screening access does not depend on purchasing it.
Frequently Asked Questions
Do I need to register to host a public screening?
Yes. The Letter’s official screening page says registration is required to receive the link to the version intended for public events. Register through that page before distributing screening access.
Can I show the registered community version for free without a license?
The Letter FAQ says its version without copyrighted music may be shown without a license and free of charge under stated conditions: do not charge admission and do not broadcast the event publicly. If your format differs or you are unsure whether it fits, contact [email protected] before proceeding.
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How long should I schedule for the event?
The film runs 80 minutes. The official screening page suggests a two-hour event, leaving about 40 minutes for the introduction, reflection, and discussion. The event agenda resource recommends a 10-minute introduction and a short silent reflection after viewing; adjust the remaining time to your audience.
What is the youngest audience suggested by the FAQ?
The FAQ suggests secondary-school students as the youngest audience. Official lesson plans are listed for secondary schools and universities. The published guidance does not recommend the film for younger children.
What resources come with the official screening materials?
The official page lists guides for proposing a screening to a leader, organizing it, and inviting attendees; a suggested two-hour agenda; a challenging-conversations guide; a faith-and-climate conversation guide; school lesson plans; and a printable giant letter.
Is there a separate route for screenings in the United States?
Yes. The official page says Catholic Climate Covenant partners with Laudato Si’ Movement to coordinate U.S. screenings and provide U.S.-specific resources. For locations outside the United States, begin with the general official screening page.
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Does the official page specify equipment, accessibility, or an internet backup plan?
The published materials do not establish a detailed equipment list, accessibility checklist, interpretation plan, or internet-failure procedure. Confirm venue and access arrangements locally, and contact the film team if you have a question about the access method.
Do attendees need to read Laudato Si’ before watching?
No. The film is inspired by Pope Francis’s 2015 encyclical, and the official website links to its text for anyone who wants to read it. Reading it is optional, not a prerequisite for a screening.
The Bottom Line
Register through The Letter’s official screening page to obtain the public-event version and organizer toolkit. Keep the FAQ’s conditions in view: the version without copyrighted music may be shown free of charge and without a license only when admission is not charged and the event is not publicly broadcast. Plan around the film’s 80-minute runtime, use the suggested two-hour agenda as a flexible frame, and choose the discussion and education resources that suit your audience. For U.S. screenings, start with the Catholic Climate Covenant and Laudato Si’ Movement coordination route; for other locations, use the general screening page.
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